Upload the reservation file your PMS already produces. Minutes later you're reading occupancy, ADR and RevPAR against last year, by segment and day of week, with the deck ready for your owner.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | CONF# | ARRIVAL | DEPART | RM | RATE | SEG |
| 2 | 448120 | 08/01/26 | 08/04/26 | KNG | 189.00 | TRN |
| 3 | 448121 | 2026-08-01 | 8/3 | DQ | $172 | grp |
| 4 | 448122 | Aug 2 | #VALUE! | KNG | 189 | TRN |
| 5 | 448120 | 08/01/26 | 08/04/26 | KNG | 189.00 | TRN |
| 6 | 448125 | 1-Aug | 08/05 | STE | 0 | COMP |
| 7 | 448126 | 08.02.26 | #N/A | DQ | 165,00 | Trans |
| 8 | 448127 | 8/2/2026 | 8/6/2026 | KNG | $201.5 | GRP |
| 9 |
What changed: RevPAR is up 8.5% on STLY, led by Friday and Saturday. Monday to Wednesday run 8 to 13 points under the month.
Hotel reporting without a connector to install or an IT project. The first report takes about ten minutes, and most of that is your PMS producing the file.
The reservation file your PMS already produces, CSV or Excel, exactly as it comes out. Group and package files can come along too.
ARRIVALArrival dateRATERoom rateSEGMarket segmentWe propose which column is the arrival date, the rate and the segment. You confirm once, and next month's upload is remembered.
Occupancy, ADR, RevPAR, segments, pace and pickup against last year. The owner's deck comes out of the same numbers.
The same export feeds every reader, so the GM, the revenue manager and the owner are looking at the same numbers.
Occupancy, ADR and RevPAR against the same time last year, by day of week, with the soft nights named.
Segment mix, rate plans, pace and pickup for the months ahead, from the same export loaded weekly.
One monthly deck in PowerPoint and Excel, generated from the same numbers as the screen.
Guest value by segment, comp analysis and reinvestment, so a comp room is judged on what the guest is worth.
Every stay is tied to the guest who made it, with a review queue for the uncertain matches. Comp analysis, reinvestment and guest value sit next to the hotel numbers. Guest names are used once for the match and then deleted.
| Segment | Room nights | ADR | Value / night |
|---|---|---|---|
| Comp | 1,842 | $0 | $286 |
| Package | 2,310 | $229 | $341 |
| Group | 1,966 | $154 | $198 |
| Transient | 4,706 | $196 | $231 |
Every figure traces back to a row you uploaded. Nothing is estimated, and nothing needs IT.
Every figure on the screen comes from a row in the export you uploaded. Nothing is estimated.
Guest names are used once, to tie stays to the same guest, and then purged. Reports never read them.
CSV or Excel, as your PMS produces it. Your column matches are remembered from month to month.
What hotel GMs, revenue managers and owners ask before their first upload.
HotelReports.Ai is hotel revenue reporting software. You upload the reservation export your property management system (PMS) already produces, and it builds occupancy, ADR, RevPAR, segment, day-of-week, pace and pickup reports against the same time last year, with PowerPoint and Excel export.
Any PMS that can export reservations to CSV or Excel. We propose which column is the arrival date, the rate and the segment; you confirm once and the mapping is remembered for every later upload.
No. There is no connector to install and nothing for IT to set up. You upload the file your PMS already gives you.
About ten minutes, and most of that is your PMS producing the export file.
Occupancy, ADR and RevPAR against same time last year (STLY), segment mix, rate plans, day of week with soft nights named, pace and pickup for the months ahead, and a monthly owner report in PowerPoint and Excel.
Every figure traces back to a row you uploaded. Guest names are used once, to tie stays to the same guest, and then deleted; the reports never read them.
Yes. 14 days on your own data, one property, no card. What you load during the trial carries over, so nothing is uploaded twice.
Pricing depends on your property and the reports you need. Email hotelreports@hotelreports.ai and we will put a quote together.
Pricing for your property, a walkthrough on your own export, or the managed service where we load the files and send the monthly deck. Write to us and a person answers.
Bring last month's export. Your first report will be ready before your coffee is cold.